3 Steps to Effectively Delegating

Published: November 17, 2020

Business owners who understand the power and effectiveness of delegation, also know that it is one of the things that can propel a business forward. Of course, the actual act of delegating a task to another individual is not what pushes the business to grow. Rather, when a business owner or leader gives up a task that no longer requires his or her attention, he or she is free to focus on other aspects of the business. Delegating provides leverage.

Delegation is not always an easy idea to embrace and implement. Those who prefer to be in control, be involved in every decision, or take their perfectionism very seriously, will have a more challenging time adopting this idea. However, with the right mindset and strategies, it can be done!

Here are a few ways to ensure that you are effectively delegating to your team:

Explain the ‘Why’ Behind It

One of the biggest challenges with delegating is the belief that ‘they’ don’t care as much as you do. You have handled these projects by yourself for a long time and now you are passing it along to another team member hoping that they will take as much care of and pride in it as you do. The best way to express this is to show the team member the ‘why’ and ‘how’ behind the task. Why is it so important to do it a certain way? How exactly does this one task impact the rest of the organization? Once he or she understands this, he or she will be more motivated to ensure it gets done right and does not negatively affect the rest of the company. 

Inspire and Recognize Their Impact

Let them know that because they are taking on this role or task, other departments will benefit in XYZ ways; be specific here so they can fully understand their impact. Remind them that they have the power to make a difference in the overall performance of the company. Furthermore, when they fully take over a project or successfully complete a task, be sure to recognize them both individually and among the organization. Being recognized in such ways will inspire your team members to continue performing at high levels further proving they are capable of taking on new tasks (for you, this means more opportunities to delegate).

Schedule Your Check-Ins

When initially delegating to new team members, it is important that they fully understand how to handle the task or project at hand. You cannot simply just pass the baton and trust that they know exactly what to do right away. That being said, it is important to check in periodically to ensure that they are on the right path. Set up a weekly 1-on-1 with your team members; this can either be an in-person meeting, an over the phone conversation, or you can have them send you an email every Monday by 10am with project updates and questions. A simple, weekly check-in will give you peace of mind that your team members are on the right track, and that you have delegated properly.

Now, it may seem like it is more work and takes more time to delegate tasks than to just continue to do them yourself. This is definitely not the case! Yes, there may be a bit of short-term hand-holding or explaining upfront, but eventually your team members will get in a groove and you will be able to shift your time and focus to other aspects of the business.

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